Version number: 01
Effective date: 20/02/2026
1.1 We are Zoom Office Limited trading as “Zoom Office”. For privacy queries, you can contact us at info@zoomoffice.co. Other contact details are available on our website https://zoomoffice.co/
2.1 It tells you what to expect when we collect your personal information via our website. Please only use our services if you are completely happy with this policy.
2.2 Generally, this policy covers only information provided to us. If you give personal information to other people, such as clients, partners, or service providers linked through our website, please check their privacy policies
3.1 Yes. Please check it whenever you visit our website. We will assume you agree to the new version of the policy if you use the site after its effective date. We may also notify you of any changes by email or through notices on our website.
4.1 Information which you upload to our service or otherwise give us such as:
4.2 Automated information about your use of our service such as: the internet protocol (IP) address used to connect your device to the internet, connection information such as browser type and version, information about your device including device-type and device identifier, operating system and platform, mobile network data, a unique reference number linked to the data you enter on our system, login details, the site from which you arrived at our service, details of your activity with date / time stamps including pages you visited and your searches / transactions.
4.3 Information about phone calls made to any phone numbers shown on advertisements on our site including length and caller phone number.
5.1 Because it’s in our “legitimate interests”, e.g., to manage and improve our service including tracking usage patterns and preventing or detecting fraud or abuse and to manage our relationships with clients and partners on our site.
5.2 Because you’ve specifically agreed on our service (e.g., by ticking a consent box). This applies to contact or other information which you give or allow us to use for newsletters or other marketing. You can withdraw permission at any time as explained on our service or by emailing us at info@zoomoffice.co.
6.1 For 12 months in the case of telephone and website use data.
6.2 We may hold on to some of your information for longer (typically up to six years) if reasonably needed for legal, regulatory or tax reasons, to deal with disputes, prevent fraud or abuse and/or enforce our terms and conditions.
6.3 We will keep your information which we use only for newsletters or other marketing until you tell us to stop sending you such messages.
7.1 To other people who supply us with a service, e.g., website hosts and businesses which help us send communications or monitor our website and which provide us with e-commerce, analytics, and other IT services..
7.2 To advertisers insofar as necessary to verify payments due by them.
7.3 To insurers and professional advisers in connection with our insurance cover or to deal with legal claims.
7.4 To potential buyers so far as reasonably necessary, in the case of an actual or proposed (including negotiations for a) sale or merger or business combination involving all or the relevant part of our business.
8.1 Your personal information which we collect is stored within the UK and the European Economic Area (EEA) and is not transferred to any third countries except as follows.
8.2 Your personal information may be transferred to the US by companies certified under the EU-US Privacy Shield Framework, which provides certain safeguards for your personal information, e.g. Google (analytics).
9.1 If the legal requirements are met: to ask us for access to your personal information, to rectify it if there are mistakes, to delete or restrict its use in certain circumstances or to “data portability” or to withdraw any consent you’ve given (e.g., marketing).
9.2 You may also have the right to object to use of your personal information in certain circumstances.
9.3 If you have a complaint about how we are dealing with your personal information, please contact us via info@zoomoffice.co. If you are not happy with our response or think we are not handling your personal information in accordance with the law, you have the right to complain to the Information Commissioner’s Office (ICO).
9.4 For more information about your rights, visit the ICO’s website: www.ico.org.uk.
10.1 We and/or other companies use cookies and other tracking technologies on our website. A cookie is an identifier (a small file of letters and numbers) that is sent to your web browser. Cookies are widely used to make websites work, or work more efficiently, as well as to provide information to the website owner or others. Some are temporary session cookies that remain only until your browser is closed. Whereas persistent cookies stay for longer (depending on the lifetime of the specific cookie).
For further information on cookies, including how to use your browser to block them and how to delete existing cookies, visit www.allaboutcookies.org. Our site’s functionality will be limited if you configure your browser to reject cookies.
| Type of cookies | Purpose |
|---|---|
| Logged-in status | Assess whether you are logged in to secure areas of our website |
| “Remember me” | Remember you and speed up your login when you return to our site |
| Authentication | Identify and authenticate you to help you move easily through the site |
| Preferences | Store information about the preferences you’ve selected (eg favourites, currency, wishlists) and personalise the site |
| Shopping cart | Remember contents of your cart and related preferences |
| Affiliate | Track whether you have visited us from websites affiliated with us so we can pay affiliates and assess the effectiveness of the affiliate links |
| Security | Provide security-related features to protect our site, for example to help stop fraudulent logins |
| Cookie notice | Store your response to our cookie notice |
Some of these cookies (e.g., from Google) may involve certain information, such as your IP address and web address of the page you’re visiting, being sent to the company concerned. Below is a summary of the kinds of cookies used together with details about who places them and where you can go to get more information and to opt out (where possible):
For general information about cookies and how to manage them, please visit: www.allaboutcookies.org
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